Guidelines for International Travel Support Scheme
These Guidelines are framed to ensure that all international travel related to the Project are undertaken as per the set procedure as outlined hereunder.
Only full time permanent faculty members and full time Institute PhD scholars who have already completed their course work and submitted the research proposal are permitted to avail this funding.
The purpose of international travel can be:
(I) Presentation of papers limited to:
(a) Plenary session
(b) Invited lecture
(II) Research collaboration only if there is a Joint Research Project
Additional guidelines approved by the BoG, NITK are as under:-
The objective of the International Travel Support Scheme is to enable participants to improve the quality of education (in the case of academic travel) or administrative effectiveness (in the case of Heads of institutions, or national officials). Participants therefore will need to show not only what they expect to learn or gain from the international experience but also how that experience will be shared with their institution and result in concrete activities at the institutional level.
1. Financial support is for 7 days of research interaction excluding the days of travel with a maximum limit of ₹ 2,50,000/- including expenditure incurred earlier under FSD funds for domestic travel.
2. Maximum number of days allowed for research interaction is seven excluding the days of travel and may be permitted during the semester with due recommendation of the Department Faculty Committee and without affecting the academic workload in the department.
3. In the case of doctoral research scholars, the allocation is limited to ₹ 1, 50, 000/- only in accordance with similar norms of IITs depending on the country of visit.
4. Any faculty member/research scholar may avail this financial assistance only once during TEQIP-II project period.
5. Normally not more than one faculty member shall be deputed for the same specific domain/theme of research in a particular university /institute.
6. In the case of conferences, it is recommended to support only those Annual or Bi-Annual conferences organized under the aegis of reputed professional societies. The applicant may provide the URL of the conference website. All technical papers submitted must be peer reviewed by at least two reviewers and the copies of the reviewer’s report shall be enclosed with the application. Only one author shall be deputed to present the paper at the conference.
Process for the approval of applications:
- Applicants are required to submit a complete proposal as per the proposal format (available for download) along with necessary enclosures
- An internal scrutiny committee; consisting of Dean (Academic), Dean (FW), Dean(R&C), Concerned HOD and TEQIP Coordinator. The internal scrutiny committee shall scrutinize the received proposal and submit the report to the TEQIP Office, along with the proposals.
- TEQIP Office will scrutinize the received proposal as per the checklist and submit the proposal with its observation and the remarks of internal scrutiny committee to the “Screening Committee”
(A Screening Committee constituted by the BoG).
- The screening committee shall evaluate the proposal as per the suggested criteria and advice the Director of the institution. If deemed necessary, the Screening Committee may seek opinion from external theme experts before arriving at a conclusion.
- The Director shall forward the proposal to the BoG with his remarks along with the remarks of the Screening committee.
- The BoG will accord approval for the proposal on the basis of report of the screening committee and the recommendation of the Director of the Institute.
- Institutions will report to NPIU for record.
4. Important points to be noted:
~ The event should be of an international character.
~ The applicant should not have availed financial assistance from any other source for the same event.
~ Any international tour undertaken without Competent Authority's approval will not be considered a part of the Project and, therefore, expenditure incurred will not
be eligible for reimbursement.
~ Heads of Institutions will avoid travel during the end of the financial year.
~ The period of tours will be limited to seven working days.
~ All austerity measures like discount on training fee, accommodation etc. should be availed. The travel must be undertaken only under the available cheapest restricted economy class air fare.
~ The officials visiting abroad are required to prepare a detailed report of their visit, clearly specifying the gains and an action plan for implementing the feasible
~ The experience will also be shared with fellow faculty members of the institution.