Table–17
Indicative Category‐wise Funding for Key Activities Per Project Institution Selected under
Sub‐Component 1.2 (Scaling‐Up Postgraduate Education and Demand‐Driven Research &
Development and Innovation):
S.No. Activities Category of Expenditure  Percentage(%) Cost (Rs.in crore)
1 Improvement in teaching,training and learning facilities

(i) Procurement of Goods :

       (a) Equipment                        30%

        (b) Furniture                           2%

        (c) Books & LRs & Software  7%

        (d) Minor Items                       1%

40 5.000
(ii) Refurbishment (Minor Civil Works) 3 0.375
(iii) Consultancy Services 0.250
2
Providing Teaching and Research Assistantships for
significantly increasing enrolment in existing and new
Masters and Doctoral programmes in Engineering disciplines
Teaching and Research Assistantships 20 2.50
3 Enhancement of R&D and Institutional consultancy activities Research and Development 5 0.625
4
Faculty and Staff development for improved competence
based on Training Needs Analysis (TNA)
Faculty and Staff Development 10 1.250
5 Enhanced interaction with Industry Industry Institute Interaction 5 0.625
6 Institutional Management Capacity enhancement Institutional Management Capacity enhancement 2 0.250
7 Implementation of Institutional reforms Institutional reforms 1 0.125
8 Academic support for weak students Academic Support for weak students 2 0.250
9 Incremental Operating Cost Incremental Operating Cost25 10 1.250
Total 100 12.500

 

Notes :
  • The funding for key activities as suggested above are purely indicative. The Institutions participating in this Sub‐component should focus on enhancing the research facilities, modernization and strengthening of laboratories for MTech, PhD and faculty research, etc. and hence expenditure on Goods (equipment, furniture, learning resources, course‐specific software etc) could be higher than 40%. However, the Institution should ensure the implementation of all the other indicated activities.
  • Expenditure on Minor Civil Works in a State shall not exceed 3% of the cumulative allocation for all the Institutions selected under Sub‐component 1.2 in the State.
  • Expenditure on Incremental Operating Cost in a State shall not exceed 10% of the cumulative allocation for all the Institutions selected under Sub‐component 1.2 in the State.
  • Salary expenditure of faculty and staff appointed on contract against the existing vacancies can not be charged to the Project. However, the salary expenditure of contractual faculty and staff appointed against new posts created under the Project can be charged to the Project.
25The Incremental Operating Cost means the costs of operation and maintenance of equipment, office expenses, hiring of vehicles,salaries and allowances of additional staff and travel and supervision costs incurred for the purposes of carrying out the project. The cost includes organizing workshops, seminars etc., all expenses for training programme including training / course fee, consumables, Consultants (experts) fee related to R&D.
 
Table‐19
Permissible38 and Non‐permissible Expenditures
for Government Funded and Aided Institutions and Private Unaided Institutions Participating in
Sub‐Component 1.2 : Scaling‐up Postgraduate Education and Demand‐Driven Research &
Development and Innovation
 
Activity/Category of
Expenditure
Government Funded and Aided Institutions39 and Private Unaided Institutions
1. Improvement in
teaching, training and
learning facilities
Permitted Not Permitted
a) Civil Works40 for:
  • refurbishment of existing structures/spaces to create new laboratories for PG programmes and research
  • reducing environment degradation and complying with EMF (see Civil Works
    Manual at Appendix‐III)
  • Civil Works undertaken for betterment of
    academicbuildings 
    such as UG classrooms;
    UG existing laboratories,workshops, computer
    centre and library; constructing new spaces and betterment of hostels,
b) New equipment and furniture41 for:
  • establishing new PG laboratories for existing programmes
  • establishing laboratories for new PG programmes42 in emerging areas of Engineering and Technology
  • Faculty research and Institutional consultancy work
  • Campus‐wide networking of academic and administrative buildings, hostels and faculty residences and enhancing internet facilities
  • Equipment and furniture for:
    a) starting new UG programmes, and
    b)improving hostel facilities other than
    electronic
    networking
  • Purchase of vehicles
c) Course‐specific Software
d) Modernization and Strengthening of Libraries:
  • Procurement of print and digitized books, e‐Journals
  • Expenditure for digitization of Library Books
  • Establishment of CD Bank Membership of INDEST‐AICTE etc.
 
2. Providing Teaching and   Research Assistantships for
significantly 
increasing
enrolment in
existingand New
Masters and Doctoral 

programmes in Engineering Disciplines
  • Teaching Assistantships and Research Assistantships43 for non‐ GATE     qualified Masters and Doctoral students in     Engineering disciplines
  • Foreign fellowships not exceeding 3 months duration for Doctoral
    candidates in Engineering disciplines subject to BoG approval on case
    to case basis
  • Scholarships for GATE qualified 
    students for Masters and Doctoral 
    programmes are to be secured from 
    Central, State and other agencies
3.Research and Development
and Institutional Consultancy Activities
Expenditure for:
  • securing sponsored projects and consultancy assignments
  • publication of Research Papers in peer reviewed Journals
  • commercialization of research products
  • patenting of research products
  • Travel cost, hospitality and honorarium paid to Consultant for
    participation in Research & Development and for delivering Expert 
    lectures
  • Fiscal incentives for increased
    participation in research,sponsored
    projects and consultancy 
    work (the
    incentives can, however, 
    be given from Institutional resources including IRG)
  • All expenditure including travel and 
    meetings associated with implementation
    of sponsored projects and consultancy
    assignments
4. Developing research
interest among UG students
  • Fiscal incentive (as per norms approved by the BoG) to students
    that voluntarily associate with Industry oriented R&D projects
  • Travel cost of students that associate with an Industry for about
    3‐4 weeks during vacations to continue work on R&D projects
  • Boarding and lodging and sundry 
    expenses for spending time in Industry.
5. Resource sharing through 
collaborative arrangements
  • Travel expenses; boarding, lodging, and sundry expenses/allowances for faculty visiting Institutions and Industries
    within India to 
    develop and implement joint projects with well
    defined deliverables.
  • Any other payment to the faculty 
    for visits to Institutions and industries
    for joint 
    projects.
6. Faculty Qualification Upgradation as planned
through TNA
  • Fees charged for Course work and use of research facilities; and
    consumables by the Institution (other than the parent Institution) 
    where faculty is enrolled for qualification upgradation either through full‐time or part‐time or by sandwich joint arrangement
  • Expenses towards Thesis writing and publication of Thesis‐based
    Research Papers
  • Consumables, if faculty is registered for qualification upgradation 
    on full‐time or part‐time basis within the parent Institution
  • Salary, living expenses and travel 
    expenses of faculty registered for 
    qualification upgradation (on full or part
    time or by sandwich joint arrangement) 

    either within the parent Institution or
    through deputation to another Institution
7. In‐house Basic Pedagogical Training of
faculty from 
engineering disciplines and supporting departments
  • Full fee (training cost + overheads towards travel, boarding, lodging, travel, training materials, etc.) charged by the Training Provider selected by the SPFU (All the payments wil be made by SPFU)
  • Any payment to the faculty for attending
    the training programme
8. In‐house Advanced
Pedagogical Training of faculty from engineering disciplines
and supporting departments
  • Full fee (training cost + overheads towards travel, boarding, lodging, travel, training materials, etc.) charged by the Training Provider selected by the SPFU (All the payments will be made by SPFU)
  • Any payment to the faculty for attending
    the training programme
9. Subject knowledge and
research competence
upgradation of faculty
from Engineering disciplines 
and supporting departments 
as planned through TNA
  • Course fee; travel expenses, boarding and lodging, and sundry expenses / allowances as per applicable norms and rules when faculty is deputed out‐station to another Institution (within India or abroad) for the duration of the Course, travel time and the time
    permitted by 
    the BoG for visits to Institutions/ Organizations of interest and relevance to the faculty in the vicinity of the
    location of training
  • Course fee and local travel expenses as per applicable norms and rules when faculty attends a Course in‐station but at an Institution other than the parent Institution
  • Any other payment to the faculty for attending the Course
10. Training of technical
support staff
  • Course fee; travel expenses; boarding, lodging, and sundry 
    expenses/allowances as per applicable norms and rules when the
    technical support staff is deputed outstation to another
    Institution/Organization within India and travel time
  • Course fee and local travel expenses as per applicable norms
    and rules when training is attended in‐station but at an Institution 
    other than the parent Institution
  • Any other payment to the staff for
    attending the training programme
11. Industry‐Institute‐
Interaction (I‐I‐I)
  • Travel cost, hospitality and honorarium paid to Industry personnel for
    participation in Curriculum Development / revision/ restructuring, student assessment and Institutional bodies, and for delivering Expert lectures
  • Expenditure for increasing I‐I‐I through PSAG
  • Expenditure towards inviting industries (excluding travel cost and lodging boarding) for campus interviews and hospitality during campus interviews
  • Arranging tutoring by Industry Experts to prepare students for on and off‐ campus job interviews
  • Honorarium to faculty member In‐
    charge of I‐I‐Iactivity 
    (It can be provided
    from Institution’s IRG).
12. Institutional Reforms
a) Curricular Reforms:
  • travel cost, hospitality and honorarium paid to Industry personnel for participation in Curriculum Development/ revision/restructure and Curricular Reforms;
  • sundry expenditure on holding meetings of the concerned Committees.
 
b) Incentives to Faculty for Continuing Education Programmes, 
Consultancy and R&D:
  • honorarium for organizing and administering CE programmes
  • honorarium for delivering lectures and training in CE programmes as per norms decided by the BoG
  • Fiscal incentives for increased 
    participation in Research, sponsored
    projects and consultancy 
    work (the
    incentives can, however, be given from 

    Institutional resources including IRG)
c) Accreditation: Accreditation fee to NBA/NAAC.
  • Any payment to Accreditation Committee Members in cash or kind
13. Academic Support for
Weak Students through 
Finishing School
  • Honorarium to faculty and staff for taking bridge courses, remedial teaching classes and skill development training
  • Honorarium to faculty, staff, Honorarium, TA and DA to outside Experts for specialized training in soft components including communication‐presentation skills
  • Cost towards the boarding and lodging 
    of students for attending the Finishing School
14. Institutional Management
Capacity Enhancement
a) Training of Institution Officials and Senior Faculty:
  • Course fee; travel expenses, boarding and lodging, and sundry expenses/ allowances as per applicable norms and rules when deputed out‐station to another Institution (within India or abroad) for the duration of the Course, travel time and the time permitted by the BoG for visits to Institutions/ Organizations of interest and relevance to the faculty in the vicinity of the location of training
  • Any other payment to the officials and
    senior faculty for attending
    the Course
  • Trainer’s fee and overheads; and sundry expenditure if training programmes organized within the parent Institution.
b) Orientation of BoG Members:
Travel costs, boarding and lodging expenditure and sitting fee to Board Members; sundry expenses on organizing Orientation Programme.
c) Study Tours: Travel expenses,
boarding and lodging, and sundry expenses/allowances as per applicable norms and rules when deputed for study tour within India or abroad for the duration of the tour and travel time.
 
15. Organizing subject
area training programmes,
workshops, seminars and 
conferences
  • Hospitality to participants
  • Venue and logistic arrangements
  • Replication of printed training materials
  • Publication of proceedings
  • Travel, boarding & lodging for invited Experts
  • TA&DA to participants
16. Technical Assistance 
Consultancy services engaged for technical assistance related to:
  • procurement of Civil Works and equipment
  • pedagogical training
  • mentoring
  • hand‐holding for project implementation as required by weak Institutions
  • external financial auditing
 
17. Salaries
  • Salaries of additional full‐time regular and contract faculty and staff
    appointed against posts created under the Project
  • Salaries to contract faculty and staff appointed against existing vacancies
  • Salaries of Adjunct faculty appointed
    against existing 
    vacancies (These are to be borne by the Institution)
18. Maintenance of
equipment including
computers
  • In‐house maintenance of existing and new equipment
  • Maintenance of equipment including computers and related devices and assets provided under the Project through Annual Maintenance Contracts
  • Maintenance of buildings and furniture
    (this should be 
    carried out through
    Institution’s
    own budget)
19. Incremental Operating Cost
Expenditure on:
  • BoG and other Committee Meetings
  • TA & DA for faculty and staff attending workshops and Meetings organized by the NPIU and SPFUs
  • TA & DA for faculty and staff attending training in the World Bank procedures as arranged by the NPIU and SPFUs
  • Contract fee for outsourced services
  • Student training materials and other consumables
  • Occasional hiring of vehicles for project related work only
  • Office operation including stationery, postage, electronic communication, telephone, electricity, water, etc.
  • Expenditure on participation by faculty in seminars, conferences, workshops, etc.:
             o Registration fee; travel expenses; boarding, lodging, and sundry 
                expenses/ allowances as per applicable norms and rules when faculty is deputed outstation to another Institution (within India or abroad) for the duration of the seminar, conference or workshop, travel time and the time permitted by the BoG for visits to Institutions/Organizations of interest and relevance to the faculty in the vicinity of the location of seminar, workshop or conference
           o
    Registration fee; and local travel expenses as per applicable norms and rules when participation is within station but at an Institution other than the employer Institution
  • Any other payment to the faculty for attending seminars, workshops, conferences, etc. if organized within the parent Institution
    or at another 
    Institution but within‐station
38 Expenditure is permissible only for the AICTE approved UG and PG teaching programmes, provided that Goods, Civil Works and Consultancy Services
(including Pedagogical Training) are procured in accordance with the procurement methods and procedures 
given in the Procurement Manual [see Appendix‐II]
and are not declared ineligible expenditure by the external Financial Auditors.
39 The term Aided Institution also includes Institutions established and operated under Public‐Private‐Partnership mode.
40 Expenditure for any Civil Work activity will not be admissible if undertaken with co‐financing from any other source. It should be generally limited to about
3% of Institution’s project allocation.
41 Expenditure for procurement of any equipment and furniture will not be admissible if procured with co‐financing from any other source. Total equipment
procurement should be limited to about 50% of the Institution’s project allocation.
42 Provided that admissions to the new programmes are made latest by 2011, more than 50% seats are occupied and there is sufficiency of faculty at all times
43 The amounts of Teaching and Research Assistantships will be governed by the norms as prescribed by the UGC/AICTE or the State Governments or by the
respective Board of Governors.
 
 
Note: Above Tables have been copied from the Project Implementation Plan.
 

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Prasad Krishna, Professor & Coordinator
TEQIP-II, NITK, Surathkal
P. O. Srinivasnagar, Mangalore - 575 025
Karnataka, India.

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